Executive Assistant

Make a Real Impact Every Day!

At Lauren’s Institute for Education (L.I.F.E.), we believe in empowering individuals with developmental disabilities through education, support, and compassion.

Why You’ll Love Working at L.I.F.E.: 

Salary: $50,000-$65,000 Full Time

Great Benefits: 

• Health, Dental, Vision Insurance 
• Spring, Fall and Winter Paid breaks
• 12 Paid Holidays after 90 days 
• PTO that grows with you: 2 weeks (3 after 2 years) 
• Wellness Program: earn rewards + insurance discounts 
• 401K + Roth plans with company match 
• Partial Paid FMLA
• This equates to an added 20 - 25% in potential benefits for total compensation.

Awesome Perks: 

• 5 free L.I.F.E. shirts to start, with seasonal restocks 
• Monthly cupcakes, football treats, and staff celebrations 
• Employee of the Month gift + parking spot 
• Birthday gifts + recognition for service milestones 
• Department budgets for staff-requested items 
• Discounted degree options + in-house trainings 
• Eligible for federal student loan forgiveness (L.I.F.E. is a 501(c)(3)) 
• 10-acre facility with a thoughtfully designed and beautiful outdoor environment 

The Executive Assistant provides high-level administrative, organizational, and communication support to executive leadership. This position supports calendar management, email and chat monitoring, meeting preparation, agenda development, meeting notes, action item tracking, document drafting, administrative records, follow-up, ordering, and other executive support functions. The role requires strong confidentiality, attention to detail, professional communication, sound judgment, responsiveness, and the ability to manage competing priorities in a fast-paced nonprofit service environment.

Key Responsibilities: 

• Review and monitor assigned email inboxes, clear junk or nonessential items, sort messages into folders, monitor urgent items, and respond to template-based emails as directed. 
• Manage executive calendars, schedule meetings, coordinate availability, and book meetings as requested. 
• Manage task lists and support prioritization, organization, deadline tracking, and follow-up on assigned items. 
• Prepare and set agendas for meetings, including gathering topics, organizing materials, and confirming needed follow-up. 
• Attend meetings as assigned, take clear notes, send follow-up summaries with action items, and track tasks through completion. 
• Support deadline tracking and follow up with appropriate team members to help ensure assigned items are completed timely. 
• Monitor assigned chats or communication channels and respond, route, or escalate items as appropriate. 
• Assist with drafting, editing, formatting, and organizing policies, procedures, communications, reports, and other documents as needed. 
• Maintain and update administrative trackers, reports, records, and documentation systems as assigned. 
• Support leadership with meeting preparation, follow-up, documentation, and organization of ongoing priorities. 
• Sort and distribute mail as needed. 
• Respond to calls, return calls, and set up calls or meetings as directed. 
• Assist with ordering as needed, including food, supplies, gifts, materials, and other approved items. 
• Escalate urgent, confidential, sensitive, or time-sensitive items appropriately. 
• Communicate updates, barriers, and completed tasks clearly and professionally. 
• Maintain organized records and follow established administrative processes. 
• Represent the organization’s philosophy, values, and mission statement  
• Adhere to the code of ethics and employee handbook.  
• Performs other related duties as assigned.  

Minimum Qualifications: 

• High school diploma or equivalent required. 
• Strong prioritization skills, including the ability to manage assignments based on deadlines, urgency, and organizational impact. 
• Strong written and verbal communication skills. 
• Strong organization skills with the ability to maintain accurate records, trackers, files, and follow-up systems. 
• Ability to manage competing priorities while maintaining attention to detail and follow-through. 
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive or confidential information. 
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, Teams, and SharePoint. 
• Ability to type, draft, edit, and format professional documents, emails, meeting notes, and follow-up communications. 
• Ability to follow established processes, ask clarifying questions when needed, and communicate barriers or completed tasks clearly. 
• Ability to work independently while remaining responsive to leadership needs and organizational priorities. 

Preferred Qualifications: 

• Bachelor’s degree in administration, business, nonprofit management, communications, or a related field preferred. 
• At least three years of experience in executive support, administrative support, office coordination, or similar administrative duties preferred. 
• Experience in nonprofits, healthcare, social services, education, or disability services preferred. 
• Experience supporting senior leadership, managing calendars, preparing agendas, taking meeting notes, and tracking action items preferred. 
• Experience drafting or formatting policies, procedures, reports, or formal communications preferred.